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CITY OF PHILADELPHIA ANNOUNCES COVID-19 VACCINATION AND MASKING REQUIREMENTS FOR CITY CONTRACTORS, VENDORS, SERVICE PROVIDERS, AND THEIR STAFF

Please see the attached Notice from the City’s Chief Administrative Officer and the City’s Procurement Commissioner and the attached February 9, 2022 update from the City’s Procurement Commissioner.

TRANSPARENCY IN BUSINESS DISCLOSURE DEADLINE
Please be advised that as of March 1, 2022, any contract executed after July 1, 2021 valued at $100,000 or more that is not in compliance with the Transparency in Business Act will not be conformed until all disclosure forms are completed and submitted, unless the contract has an approved extension. Contractors and Applicants are encouraged to review the Transparency in Business Act regulations HERE to learn more about the Act’s requirements and to complete the disclosure forms. You must submit the required disclosures electronically by March 1, 2022. Your City Conformance Manager will upload the completed forms to the City’s internal contract system for Professional Services Contracts, ACIS. Please note: the March 1st deadline does not apply to contracts that have an approved extension.
eContract Philly
eContract Philly is an online interface to support the City in purchasing non-competitively bid services. This website serves as the gateway for the public and for vendors interested in applying for contract opportunities.
On this site, you can:
Search and apply for new non-bid contract opportunities available throughout City government
Find out with whom the City intends to enter into contracts, including the rationale behind selecting that Applicant
See the names and disclosures submitted by all applicants for non-bid contracts
View renewal certifications for contracts and see when contracts are amended (if above a certain level)
Have access to regular, public reports that summarize non-bid contract activity
View the list of debarred vendors
Please check back often since information will be updated on a regular basis

NOTE: eContract Philly is compatible with Internet Explorer, Chrome and Safari; but the site is not presently compatible with Mozilla Firefox.

ANNOUNCING AN EXPEDITED APPLICATION AND CONTRACTING PROCESS FOR CERTAIN CONTRACTS UNDER $100,000
The City’s formal purchasing threshold is increasing from $34,000 to $75,000 (now $84,000 as of July 1, 2022) or, for certified Local Business Entities (LBEs), to $100,000 (now $111,999.99 as of July 1, 2022). Read more about the Local Business Purchasing Initiative here: https://www.phila.gov/2020-06-17-introducing-the-local-business-purchasing-initiative/.  To register for upcoming opportunities that will only be available to LBEs, please click here today: phila.gov/lbe-certification.
Also as part of the Local Business Purchasing Initiative, the City has launched the Contracts Hub website. Contracts Hub aggregates listings from both eContractPhilly and the Procurement Department’s PHLContracts website into one easily searchable list of opportunities and also contains links to important information for vendors on how to do business with the City. Visit the Contracts Hub here: https://contracts.phila.gov/.

ATTENTION APPLICANTS TO PENSION BOARD AND SINKING FUND COMMISSION OPPORTUNITIES
The Commonwealth of Pennsylvania enacted Pennsylvania Act 44 of 2009, also referred to as House Bill (HB) 1828, to address, among other topics, campaign contributions to municipal officials or candidates for municipal office and contracts with municipal pension systems. Some of the new requirements are broader than the City’s Philadelphia Code Chapter 17-1400 and it is your responsibility to familiarize yourself with them. The new requirements can be found in Chapter 7-A of Act 44 here. The City will provide further updates as necessary.
CAMPAIGN CONTRIBUTION LIMITS REMINDER FOR THIS ELECTION YEAR
Please be reminded that individuals and businesses whose principals, executives, directors, and partners contribute more than $3,100 (if an individual) or more than $12,600 (if a business) to an incumbent or winning candidate for City office are ineligible under City law for most non-competitively bid City contracts, subcontracts, or financial assistance. The law attributes political contributions solicited by a person or by an officer, director, controlling shareholder or partner of a business or affiliate to be a contribution of that person or business. For more details, please see the information provided in the Disclosure/Eligibility section above.  Please note that these eligibility limits were increased effective January 1, 2020.
LIVING WAGE MINIMUM WAGE STANDARD NOTICE OF RATE EFFECTIVE JULY 1, 2022
Please be advised: Effective July 1, 2022, the Minimum Wage Standard under Chapter 17-1300 of the Philadelphia Code is: $15.00 an hour. This rate is applicable to: 1. New contracts that are effective on or after July 1, 2022; 2. Amendments and renewals of present contracts, if the amendment or renewal is effective on or after July 1, 2022; 3. Contracts of longer than one year, which were entered into on or after July 1, 2020, and which have not been renewed or amended since that time. The City encourages vendors who are paying their employees more than $15.00 an hour to continue to do so.